ASP Manual - Scholar Support

a. Learning Management Software:  Desire2Learn

AHEC Scholars information is available through Desire2Learn (D2L)^[1], a cloud-based software learning management system used by the UArizona. Information available in D2L includes the AHEC Scholars Manual and a calendar function reflecting all upcoming activities and deadlines. Scholars, Center Director/Staff, Faculty Mentors, Scholars, and RHPP Directors should access  D2L regularly to assure their review of the most current ASP information. Center Staff and Faculty Mentors without ASU, NAU or UA login credentials should request access to D2L through the AzAHEC Program Office.

b. AHEC Scholar Stipends

AHEC Scholars receive a maximum of a $2,000 stipend which is paid over the two-year program. The stipend is paid to the Scholar by the assigned Regional Center. Stipend may be paid in two annual payments (i.e., one annual payment of $1,000 during each year of the program); or in four semi-annual payments (i.e., not more than two payments of $500 for the Fall and Spring Semester of the program), depending on the internal policies of the Regional Center. Stipends are not paid during or for any summer activities. Regional Centers must provide assigned Scholars with information about the disbursement of stipends appropriate to their region and collect required documentation to assure appropriate reporting of stipends. Scholars are not eligible to receive more than $2,000 in stipends, regardless of period of participation in ASP. 

c. AHEC Scholars Program Travel, Transportation and Hotel Accommodations

1. Travel^[2]

All travel authorizations required by a Scholar's college or university must be completed prior to participation in any community immersion or other experience requiring travel. This helps ensure compliance with the applicable policies and procedures of the Scholar's institution. AHEC Scholars may be asked by their RHPP to provide information and/or complete forms related to travel requirements as required by university and college policy. It is the responsibility of both the RHPP program and the AHEC Scholar to follow all applicable institutional travel policies.

Center Directors will provide immersion agendas in advance so that Scholars and RHPP Directors can appropriately prepare for participation and complete any necessary approvals.

2. Transportation

To participate in an in-person community immersion, AHEC Scholars may:

i. provide their own transportation.
ii. carpool with other Scholar(s).
iii. request a university vehicle, if available and approved by their institution.

Centers will provide transportation reimbursement to eligible AHEC Scholars in accordance with program and Center guidelines. 

Transportation arrangements may vary depending on each Scholar's college or university policies, available transportation options, and individual circumstances. Scholars should be prepared to coordinate with their RHPPs well in advance of any immersion weekend. The AHEC Program Office will communicate transportation-related information and deadlines through D2L and email.

3. Accommodations

Centers will provide meal and hotel accommodations for AHEC Scholars while attending an immersion weekend at the assigned Center. Scholars will not be reimbursed for meals or hotel accommodations that were made available through a Center. Depending on the assigned community, some Scholars may be placed in shared hotel accommodations during their stay.