ASP Manual - Scholar Support

a. Learning Management Software:  Desire2Learn

AHEC Scholars information is available through Desire2Learn (D2L)^[1], a cloud-based software learning management system used by the UArizona. Information available in D2L includes the AHEC Scholars Manual and a calendar function reflecting all upcoming activities and deadlines. Scholars, Center Director/Staff, Faculty Mentors, Scholars, and RHPP Directors should access  D2L regularly to assure their review of the most current ASP information. Center Staff and Faculty Mentors without ASU, NAU or UA login credentials should request access to D2L through the AzAHEC Program Office.

b. AHEC Scholar Stipends

AHEC Scholars receive a maximum of a $2,000 stipend which is paid over the two-year program. The stipend is paid to the Scholar by the assigned Regional Center. Stipend may be paid in two annual payments (i.e., one annual payment of $1,000 during each year of the program); or in four semi-annual payments (i.e., not more than two payments of $500 for the Fall and Spring Semester of the program), depending on the internal policies of the Regional Center. Stipends are not paid during or for any summer activities. Regional Centers must provide assigned Scholars with information about the disbursement of stipends appropriate to their region and collect required documentation to assure appropriate reporting of stipends. Scholars are not eligible to receive more than $2,000 in stipends, regardless of period of participation in ASP. 

c. AHEC Scholars Program Travel, Transportation and Hotel Accommodations

1. Travel^[2]

All travel authorizations must be processed by Scholars’ respective RHPPs prior to any community immersion or other experience requiring Scholar travel. This ensures compliance with the applicable policies at the college where the student is. AHEC Scholars may be asked by their RHPP to provide information and/or sign forms related to travel authorizations as is required by University and College policy. It is the responsibility of the RHPP program and AHEC Scholar student to ensure they are following all applicable University and College travel policies. Center Directors provide the agenda in advance so that students and RHPP Directors can appropriately prepare the required authorizations. 

2. Transportation

To participate in an in-person community immersion, AHEC Scholars may:

i.   provide their own transportation and seek reimbursement through a travel authorization.
ii.  carpool with another Scholar(s).
iii. request transportation through a university vehicle if available.

All expense reimbursement must comply with the policies of Scholar’s college and university.

The transportation used by the Scholar (e.g., car pool, personal vehicle, Motorpool) depends on the process within each Scholar’s college and university and the availability of the Scholar’s own transportation. Therefore, the process can vary significantly, and Scholars should be prepared to work with their RHPPs to identify their transportation needs/plan prior to any immersion weekend. The AHEC Program Office will use D2L and email to communicate with AHEC Scholars regarding needed transportation arrangements. 

3. Accommodations

Centers will provide meal and hotel accommodations for AHEC Scholars while they are attending an immersion weekend at the assigned Center. Scholars will not be reimbursed for meals or hotel accommodations that were made available through a center.